Board of Directors meeting, Thursday, September 12, 2002

 

Present and signed in: John Payne, Maria C. Pagan, Lynda Kendrick, Lynn Fensterer, Boots Weathers, Mike Dove, Anita Buff, Gay Bennett, Mike Buff, Pam Lewis, Jensene Payne, Tom Scholl, Sarah Gillim, Rob Andrys.

 

Minutes of the August meeting of the Board of Directors were approved.

 

Treasurer, Lynn Fensterer, reported that there had been no financial activity in the month and the statement from August continues unchanged.

 

Old business:  Sarah Gillim reported that the draft is complete, but that another major application form must be completed.  This was not anticipated and will require the help of persons with professional planning expertise.  The additional application is primarily designed for developers, but since community planning is new for the county, they have also included this requirement.  Sarah Gillim surveyed a number of recommendations for individuals who would be able to help.  She hopes that the consultants for the new application form will also be able to represent Alva Inc. before the County Commission as the Alva Community Plan works it way through the county and state processes.  After interviewing several possible persons, Sarah recommended Vincent Cautero and James Larue (Coastal Resources).  Because of their interest in working with Alva Inc., they have limited their fees to $2,000 to complete the application, and $1,000 to represent Alva Inc. in the primary hearings (limited number).  It was moved and seconded to approve Sarah Gillim’s recommendation.

 

Discussion of the motion: Questions were raised about why it is that our original planning consultant (Carol Cunningham) is not involved.  It was pointed out that when she retired from the job the final $1100 for refinement and submittal of the plan was withheld.    It is not expected that she will do any more further work for our group. 

Another question was raised concerning why the “Smart Growth” personnel of the county could not be of more help.  It was pointed out that smart growth has nothing to do with our planning process but would be of help after the plan is submitted.

A third question had to do with whether Mssrs Cautero and Larue could be involved in the Land Development Code development (village overlay) and whether the remaining funds in our grant from the county should be reserved for this purpose.  The Rural Village overlay and Land Development Code will be filed separately from the Alva Community Plan.  We will be required to make a second application for another grant to complete this project.

 

The motion was approved without dissent to contract with consultants Larue and Cautero to complete the application for a fee of $2,000: application form to be completed no later than September 30, 2002.  To retain these individuals to represent Alva Inc. at various required hearings another $1,000 was approved.  It was noted that if the Alva Community Plan is not submitted by September 30, it would likely be up to a year before the plan could be submitted again.

 

Sarah Gillim urged every member of Alva, Inc. to help get as many petition signed as possible so that they can be submitted by the end of September. 

 

Plans for the Community Meeting, Sept. 26, 7 p.m. at the Alva Middle School. 

The Alva quilt was displayed and received wide acclaim. The quilt will be presented at the September 26 meeting and raffle tickets will be sold.  The drawing for the winner at the December community meeting.  Books of ten tickets for $5 each were distributed to all present to sell.  Proceeds will help the Alva community programs.  Information about the raffle will be placed on the Alva website.