ALVA BOARD OF DIRECTORS MEETING AUGUST 9, 2001

Alva Museum, 7:00 p.m.

Those present: Sarah Gillim, Lynn Fensterer, Martin Call, Maria Pagan, Lynda Kendrick, LaCene Robinson, Sally Watson, Rosie Taylor, Jennie Taylor, Jim English, David Lee, Jean Colvin.

MINUTES:  Lynda Kendrick made the motion that the Minutes of the July 26 general meeting and the July 12 Board of Directors meeting be approved; Rosie Taylor seconded; passed.

TREASURER’S REPORT: Lynn Fensterer reported a balance of $1694.85.  We have a bank account and a book of printed checks; we have a P.O. Box and a proper address for the group.  We have our Federal ID number.  She is filing for our non-profit status.  She talked with her own attorney about the Florida statutes regarding incorporating.  We would be under Chapter FS617 Florida Business Corporation Account.  We have to submit more information including the names and addresses of the Directors who have paid their dues.  We have to have the financial disclosure statements on hand.  Once they have received all the proper information, we will receive a certificate saying that everything is being processed.  We have to include the articles of incorporation and our by-laws.  They are interested mostly in the section regarding the election of Directors.  Once we are incorporated, the articles cannot be changed.  Only dues paying Directors can vote on anything regarding Florida statutes.  Our Board of Directors now consists of all persons who have volunteered to be on the Board.  Sarah Gillim made the motion to accept the Treasurer’s report; Jean Colvin seconded; passed.

OLD BUSINESS:

Bylaws:  Since Jean has just received the disk with the bylaws on it, further discussion was tabled until the next meeting.  As soon as she corrects the bylaws, a copy will be sent to each Board member and put on the web site. 

Financial Disclosure Statements: These should be filled out and sent to Sarah as soon as possible.

Alva Cemetery: The county has not recorded the plat so no new plots can be sold.  Everyone should call John Albion about this.  Jennie Taylor told of her experience with the county and state and no one accepting anything to do with the cemetery.  She called numerous people with the county and state and also the reporter who wrote the article in the newspaper about the Alva Cemetery.  Albion finally returned her call and there is nothing he can do.  He stated that Mr. English and his attorney are working on it.  It was suggested that a group make an appointment with Mr. Albion and go to see him en masse to try to settle this situation.  Lynda Kendrick’s fundraising group offered to go to see Albion, and will do so after talking with Mr. English to determine just what questions to ask.

NEW BUSINESS:

Administrative Code from County: Sarah and Rob obtained this when they met to find out what we have to do in order to receive financial support from the BOCC (Board of County Commissioners). Our report must include: 

The dates, location, and attendance of all meetings and workshops where citizens were invited to discuss the planning effort.  (Jean and Flo will have this in minutes, etc.)

Copies of all published and posted notices for meetings; letters used for mailings; newspaper articles and newsletters discussing the community planning efforts.  (Mike Dove)

A summary of the issues and concerns expressed by the participants in the planning effort, as well as the substance of the issues and concerns.  A description of how the agency has addressed or intends to address the issues and concerns expressed. (Rob and Sarah)

Copies of correspondence, including e-mail and faxes. (Jean, Flo, Sarah)

Public Hearing concerning Alva funding on Aug. 28 at 5 p.m. at the County Courthouse.  Need at least three people to represent the group.  Sarah, Rob, and Bill Brewer.

P.O. Box for Alva: Our box number is: P.O. Box 2022, Alva, Fl. 33920.  Lynda Kendrick will check the mail every day when she checks hers.  She will leave mail designated for Lynn and Sarah in the box for them to pick up. 

Speaker for September meeting: Wayne Daltry from SW Fl. Regional Planning Council will speak about farmland preservation and rural initiatives.  Think of other concerns we can ask him to address.

Who should be members of ALVA Inc.?  It was decided and it is in the bylaws that members should be residents, businesses, or property owners in the Alva community planning area.  It was decided that we can have Associate Members who are approved by the Board.  Voting members should be limited to people in the actual area. 

Alva Marina: Rosie Taylor brought out the fact that the marina is for sale, and it is zoned C-1, which means they can have almost anything there. We will check around for advice.  It was pointed out that there is really nothing we can do about it until we know what is planned for that area.  Rosie will keep us posted. 

Next meeting: We will have a representative from the Corps of Engineers as our speaker.  Mike Dove has arranged this.

COMMITTEE REPORTS:

Fundraising, Membership and Public Relations: Re Alva Picnic.

Lynda had a number of her committee members present.  September 15 is now the official date for our Annual Alva Picnic at the Alva Community Park.  Channel 20 will do a telecast from there; Cat County may have a live broadcast from there.  We discussed what to do about T-shirts.  Million Dollar Baby will do them with $25 for the initial setup and $6 per shirt.  We can sell them for $10 apiece.  It was suggested that each member of the Board order one and wear them as advertising.  Then it was suggested that at our next general meeting this be presented and orders and sizes taken and payment made ahead of time.  In this way, we will get the sizes and be able to make a substantial first order.  The Board will approve extra money to purchase several sizes to sell at the Picnic.  Jean will send out an e-mail notice to all members about this prior to the meeting.

Lynda has contacted CBI in Riviera Beach who will donate 500 hot dogs for the picnic.  We need to have the buns donated.  Pepsi will give 20 cases of soda.  We also would like to have potato chips available.  The fundraising committee will provide all the condiments. 

Maria listed the schedule for the day: setup at 7 a.m.; 8:00 White elephant sale; 9:00 music and meet your neighbor; 10:00 children’s softball; 11:00 games; noon food; 1:00 raffle; 3:00 grand prize.  One must be present to win a raffle.  The Committee has obtained wonderful prizes, and they deserve a lot of praise for their work.  They need money to buy children’s prizes for games.  This is to be a family affair, and we are hoping for at least 500 people.  Notices about the day will be sent home with each child from the Alva schools.  At the meeting on August 23, we will ask for volunteers to be on the clean up crew.

Barn Dance: We plan to have the Barn Dance on November 10.  Since November 11 is Veterans Day, Lynda suggested that we obtain as many names of veterans, past and present who live/lived in Alva, and honor them at the Dance.  She plans to have the Alva Middle School band pay tribute to the veterans.  This will be announced at the August meeting.  This would work directly with the history of Alva.

Planning/Traffic Committee: A sub-committee was formed to work directly with DOT to come up with ideas and objectives about what to do when SR80 is widened.  A workshop will be held about this.  Members are Jim English, David Lee, Roxanne Gause and George Austin.  Another sub-committee was formed to deal with sidewalks and bike paths on county roads.  Mike Dove and Sean Umlauf will be in this group.  The committee plans to check on who owns the lands that connect with some of the parks to see if they are interested in negotiating with the 20/20 group in order to preserve the land.

Alva Mission Statement: Martin Call suggested that we have a large sign on display as everyone enters the Middle School Auditorium so they will be able to read the Mission Statement.  It seems that a number of people think we are trying to change the borders, etc. of Alva.  The Board thought this was a good idea. Martin will arrange to have it done.

There being no further business, the meeting was adjourned at 8:45 p.m.

Respectfully submitted,

Jean W. Colvin, Acting Secretary

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